How to Create Labels in Gmail
With 9+ years in SEM and data automation, Piyush Nair helps businesses and individuals simplify processes using Google Sheets, Excel, Apps Script, and other productivity tools, turning data into actionable insights
How this article is generated : This article was written by a human author and AI is used in proofread.
Introduction
This article includes step by step guide on how to create rules and labels in Gmail. Let’s check it out!
Managing emails efficiently is crucial for productivity. Gmail labels, also known as filters and Gmail folders. Rules and Labels go hand in hand. We set Rules for the Labels. Gmail Rules helps to categorize, prioritize and helps eliminate emails clutter. Let’s see how to create rules and labels in Gmail
Table of Content
How to Create Labels in Gmail
Open your Gmail and click on plus symbol as shown below
You will be prompted to name your folder, name it as your requirement
New label or folder will be created in Label section
Your Gmail folder/label is ready.
How to Change Label Color in Gmail
If you have an existing Label in your Gmail, go to the Label and click on the 3 dots as shown below
Then click on the option “Label Color” and select any color of your choice, it also gives option to select a custom color
Your label will look like as below
In case, you want to remove the Label color, you can click on “Remove color” as shown below
How to Create a Rule in Gmail for Emails Labels
Once your Gmail folder is ready, now it is time to create some rules for that folder.
On top right corner in your Gmail, click the gear icon
And then click on “See all settings”
Go to “Filters and Blocked Addresses” and click on “Create a new filter”
Once you click on “Create a new filter” you will be prompted with a new window, you can define the filter conditions here
You can create filters with following conditions –
- From : Filter emails with mentioned Sender Email Address
- To : Filter emails with mentioned Receiver’s Email Address
- Subject : Filter emails with subject line you are searching
- Has the words : Filter emails where in the email specific words would be present
- Doesn’t have : Filter emails which does not have the mentioned words
- Attachment Size& Presence : Filter emails with attachment size conditions or attachment presence
Once your conditions are set, click on “Create filter” button and follow below steps
Let’s see, “How to automatically label emails in Gmail”.
After you click on “Create filter”, below options will appear
Select the “Apply the label” check box and select your own folder / label name
You have other options as well, would suggest you go through all of them to make it suitable as per your needs
At the end click on “Create filter” button and now any incoming email satisfying your set conditions will directly move to its designated label
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