Setup Gmail Vacation Responder

Piyush Nair

With 9+ years in SEM and data automation, Piyush Nair helps businesses and individuals simplify processes using Google Sheets, Excel, Apps Script, and other productivity tools, turning data into actionable insights

How this article is generated : This article was written by a human author and AI is used in proofread.

Introduction

This article explains, How to set Gmail vacation responder. It is a feature which can allow you to respond automatically to your incoming emails in your absence. Let’s check out it in detail.

What is Gmail Out of Office setting

Gmail has a tool called “Vacation Responder” that can automatically respond to emails sent to you while you’re out of the office or on vacation. It is frequently utilized while one is away from the office or on vacation. It is also used for extended periods when one does not check email.

How to Setup Out Of Office in Gmail

Open your Gmail account and click on the gear icon then click “See all settings” as shown below

Make sure you are on “General” tab

Scroll down and search for “Vacation responder”

Checkout all the options available in Gmail vacation responder

Let’s setup an auto response, follow below steps :

Turn on Vacation Responder
Set Start and Last day of your vacation
Mention a Subject line
Write your email body under Message section
To protect your privacy you can also select the checkbox at the bottom, it sends your email only to those who are in your contact list

Out of Office Sample Templates

General Out-of-Office

Hi,

Thank you for your email. I am currently out of the office and will not be available until [RETURN DATE]. I will respond to your message as soon as I return.

If it’s urgent, please contact [COLLEAGUE NAME] at [COLLEAGUE EMAIL].

Best regards,
[YOUR NAME]

Extended Leave

Hello,

I am away from the office on an extended leave and will not be checking email regularly until [RETURN DATE]. If you need immediate assistance, please reach out to [ALTERNATE CONTACT] at [CONTACT EMAIL OR PHONE NUMBER].

Thank you for your understanding.

Sincerely,
[YOUR NAME]

Urgent Matters Only

Hi,

I am currently out of the office and have limited access to email. I will be back on [RETURN DATE]. If your matter is urgent, please mark your email as “URGENT” in the subject line, and I will do my best to respond promptly. Otherwise, I will get back to you when I return.

Thanks for your patience.

Best regards,
[YOUR NAME]

Vacation Notice with Backup Contact

Hello,

I am currently on vacation and will not be available until [RETURN DATE]. For urgent matters, please contact [BACKUP NAME] at [BACKUP EMAIL OR PHONE NUMBER].

I will respond to your message when I return.

Best,
[YOUR NAME]

Holiday Break

Hi,

Happy holidays! I am out of the office for the holiday season and will return on [RETURN DATE]. I will not be checking emails during this time, but I will respond as soon as I’m back.

If you need immediate assistance, please contact [ALTERNATE CONTACT].

Thank you and have a great holiday!

Best,
[YOUR NAME]